# One-page AI policy

Company: ____________________________    Date: ____________

Fill it in with the team in the room. Thirty minutes. Boxes 1 and 2 are written by the people who will follow them.
This page is the whole policy. If it grows past one page, something has moved in here that belongs somewhere else.

## 1. What we use AI for

Three tasks, named. Not "communication" but "first draft of a quote".

1. ____________________________________________
2. ____________________________________________
3. ____________________________________________

## 2. What never goes in

The only rule everyone has to know by heart. Cross out what does not apply to you and add your own.

- National ID numbers and other identity numbers
- Salaries and other personal data about colleagues
- Passwords, keys and internal links that grant access
- Customer data, until a data processing agreement with the tool is in place
- ____________________________________________

## 3. What we always check before sending

Against the source, not against memory.

- Numbers (prices, quantities, dates, deadlines)
- Names (people, companies, products)
- Promises (what we say we deliver, and when)
- References to legislation, contracts and agreements
- ____________________________________________

## 4. Who owns this page, and what we use

Owner of this page and of the log: ____________________ (name, role)

Tools we use, and which account (for example Claude Team, not a private login):

- ____________________________________________
- ____________________________________________

The log: one line per task. Task, what went to AI, what was checked. It lives here: ____________________

## 5. When we look at this page again, and who has been trained

Next review (date): ____________

Trained in the five habits (name and date):

- ____________________________________________
- ____________________________________________
- ____________________________________________

Signature: ____________________________

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This template comes from the article "Teach your staff to use AI properly: five habits and a one-page AI policy" on brinvik.com. It is a template, not legal advice. Ask a lawyer if your use of AI is anything other than ordinary office work.